"No other office in municipal service has so many contracts. It serves the mayor, the city council, the city manager (when there is one), and all administrative departments without exception. All of them call upon it, almost daily, for some service or information. Its work is not spectacular, but it demands versatility, alertness, accuracy, and no end of patience. The public does not realize how many loose ends of city administration this office pulls together."
The City Clerk, an elected official, attends meetings of the City Council, keeps records of its proceedings, publishes and attests to all resolutions and ordinances passed by the City Council. The Clerk also attests to all contracts of the City, as well as all licenses, permits and other documents. The City Clerk is responsible for keeping the official minutes of all other City Boards and Commissions as well as maintaining the City Code. Local, state and federal election information is distributed and voter registration is conducted throughout the year.
Although the City Clerk does not hold regular office hours, an appointed Deputy City Clerk performs the necessary day-to-day functions of the Office under the direction of the City Clerk. Nancy Smith, City Clerk
Nancy Smith serves as the City Clerk. She graduated from Pembroke State University with post graduate degrees from Worcester State University and University of Chicago. She is retired from Federal service. She is the Ethics Officer for West Chicago and also the Local Election Official. "My priorities include the environment; anything that affects the quality of life in West Chicago; honesty and ethical behavior in government; involvement of the people in public affairs."
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