Job Opportunity: Police Records Clerk

The City of West Chicago's Police Department is seeking a full-time Records Clerk. This position is under general supervision and will be performing a variety of data entry and clerical work in the Police Department. The ability to read and write English is required and being bilingual in Spanish is highly desired.

Job Details

• Salary:  $16 an hour
• Job Type: Full-time

Qualifications

• High school or equivalent (Preferred)
• Police Records: 1 year (Preferred)
• Spanish (Preferred)
• Work authorization (Preferred)

Schedule

• 8-hour day shift
• Monday to Friday

Benefits

• Paid time off

General Duties & Responsibilities 

• Compiles, processes, and maintains accurate files of a variety of information including, but not limited to: police reports, traffic accident reports, traffic citations, traffic fines, and parking violations.
• Answers telephone calls and walk-ins requesting records information or refers to the appropriate individual.
• Enters and maintains confidential files and reports.
• Data entry of records, reports and other correspondence and maintains an assortment of diverse files pertaining to all aspects of police operations.
• Process Freedom of Information Act (FOIA) requests
• Perform other duties as required or assigned.

Job Requirements

• Must be 18 years old or older and have a high school degree or higher, including courses in word-processing.
• Must have at least two years of office experience, including good working knowledge of Microsoft Word and Excel.
• Should have basic knowledge of police operations and procedures. Previous Police Records, or similar previous experience is preferred.

Skills & Abilities

• The ability to type accurately at a working rate of speed.
• The ability to prepare, maintain and submit as required a variety of files, records and reports within a timely manner.
• The ability to work independently and efficiently following proper guidelines and procedures.
• The ability to handle public complaints effectively and courteously.
• The ability to learn new changes to systems and software.
• The ability to effectively communicate, both orally and written.
• The ability to maintain a working relationship with co-workers, members of the police department and the community. physical ability to sit continuously at a computer terminal or receptionist station for extended periods of time, physical ability to operate standard office equipment including copier, computer, fax machine, mailing machine, etc. and physical ability to reach into file drawers in standard four-drawer filing cabinets.
• The ability to sit at a computer terminal for extended periods of time. Must also have the visual ability to operate office equipment and to read and write reports or other correspondence.
• Must have the ability to verbally communicate effectively with other individuals in person and on the telephone.

Work Environment

This position is performed in an office setting where you are subjected to an indoor environment. Good housekeeping must be maintained in your work station. You will be required to wear office appropriate attire.